Admin Officer: Support Services Records RSWD - RSWD20640

Job Purpose:

To coordinate the activities of the records section in the department by ensuring that an effective record system is maintained to meet both the needs of the users and the requirements of the relevant legislation.

Minimum Requirements:

• Diploma in Office Management/Public Management/Public Administration
• Certificate in Records Management or Archives
• Computer literate
• Matric
• 1-2 years in a similar environment

Core Responsibilities:

• Keeping an up-to-date record of all files by means of opening, referencing, indexing and closing of files to ensure an accurate archives system
• Circulation of all correspondence addressed to staff
• Tracking the system of all documents processed via Records Section
• Processing of information on staff attendance
• Disposal of information in terms of the applicable legislation
• Administration of human resources activities (leave forms, attendance registers etc.
• Procurement of office consumable and handling of petty cash
• Ensuring that new assets are bar-coded and registered
• Ensure that inventory forms are updated and obsolete assets are handled as per Assets Management Policy
• Management, safekeeping and maintenance of printing machinery and office equipment

Interested candidates whose background and experience match these challenging and exciting positions are invited to apply using an online application system attached to the advertisement on the website of the City of Ekurhuleni (www.ekurhuleni.gov.za).

Enquiries: Enquiries: Tel: 0860 54 3000

Note: The successful candidate who does not have the MFMA minimum competency requirements will be required to obtain them within 18 months of appointment, in terms of the National Treasury Requirement.

Appointments will be made on a permanent basis to comply with the Local Government: Municipal Systems Amendment Act, 3 of 2022 and will be subject to the signing of an employment contract, performance agreement and disclosure of financial interest. Candidates will be subjected to relevant competency assessment as well as security clearance / vetting processes.

Applications will not be considered if the necessary copies of the required qualifications, identity documents, driver’s license (if applicable) and current professional registration (if applicable), are not attached to the application / CV. Candidates may be requested to submit proof of the NQF level applicable to the qualifications they have obtained.

Should candidates not be informed of the outcome of the application within six weeks of the closing date, it should be regarded as having been unsuccessful. The City of Ekurhuleni subscribes to the principles of the Employment Equity Act and reserves the right to appoint, not appoint or to appoint laterally

Closing date: 2026/08/27